OceanFolx respects your privacy and is committed to handling your personal information responsibly. This Privacy Policy explains what information we collect, how we use it, and the choices you have when you visit our website, make a donation, sign up for our emails, or otherwise interact with OceanFolx.

OceanFolx is a nonprofit organization registered in the United States and Indonesia and works with supporters and communities around the world.

Information We Collect

We may collect personal information that you provide directly to us, including:

• Your name

• Email address

• Contact information

• Donation information

• Newsletter preferences

• Information you provide through forms or when contacting us

When you visit our website, certain information may also be collected automatically, such as your IP address, browser and device information, pages visited, and information about how you interact with the site.

Squarespace collects certain website usage information to provide website hosting and analytics services.

How We Use Your Information

We may use your information to:

• Process and administer donations

• Send donation receipts and other donation-related communications

• Respond to questions or messages

• Send newsletters and other OceanFolx updates when you have chosen to receive them

• Share information about our programs, impact, events, fundraising, and ways to support OceanFolx

• Operate and improve our website

• Maintain appropriate organizational and financial records

• Meet legal, regulatory, and administrative requirements

Where applicable, we process personal information on the basis of your consent, our legitimate organizational interests, the administration of a transaction or relationship with you, or our legal obligations.

Email Communications

You will receive OceanFolx newsletters and marketing emails when you have chosen to subscribe or otherwise provided valid permission for us to contact you.

You can unsubscribe at any time by clicking the unsubscribe link at the bottom of our emails.

Withdrawing from marketing emails does not prevent us from sending communications that are necessary in connection with a donation or other transaction.

Where we rely on consent, you can withdraw that consent at any time. Privacy laws such as the GDPR require consent to be informed and unambiguous and allow individuals to withdraw it.

Donations

Online donations to OceanFolx are processed through Donorbox and the payment services available through that platform.

When you make a donation, information necessary to process and administer your donation may be shared with Donorbox and relevant payment processors.

Providing your email address when making a donation does not automatically mean that you have subscribed to OceanFolx newsletters. Where offered, you can separately choose whether you would like to receive ongoing email updates from us.

We may retain donation records as necessary for financial reporting, accounting, legal, tax, and organizational purposes.

Service Providers

We use third-party service providers to help operate OceanFolx and communicate with our supporters. These may include:

• Squarespace, for website hosting, website analytics, contact management, and email campaigns

• Donorbox, for donation processing and donor management

• Zapier, to securely automate certain data transfers between the services we use

• Payment processors used to complete donations

These providers may process personal information on our behalf in accordance with their own privacy policies and applicable data protection requirements.

Cookies and Website Analytics

Our website uses cookies and similar technologies to function properly and to help us understand how visitors use the site.

Squarespace uses necessary cookies to securely operate the website and may use analytics and performance cookies to provide information about website traffic and activity.

Where required, you may be given the option to manage non-essential cookies through our website's cookie banner.

International Data Processing

OceanFolx operates internationally and uses service providers that may process information in different countries.

As a result, your information may be stored or processed outside the country where you live, including in the United States or other countries in which OceanFolx or its service providers operate.

Where required by applicable law, appropriate safeguards are used for international transfers of personal information.

How Long We Keep Your Information

We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including organizational, financial, legal, and regulatory requirements.

For example, donation records may need to be retained for financial and legal purposes even if you unsubscribe from our newsletter.

Email marketing information may also be retained where necessary to record an unsubscribe request and ensure that we do not accidentally resubscribe someone who has opted out.

Data protection principles generally require organizations not to retain personal information longer than necessary for its stated purpose.

Your Privacy Rights

Depending on where you live, you may have rights relating to your personal information, including the right to:

• Request access to information we hold about you

• Ask us to correct inaccurate information

• Request deletion of certain information

• Withdraw consent where processing is based on consent

• Object to certain uses of your information, including direct marketing

• Request that the use of your information be restricted

• Request a copy of certain information in a portable format

• Make a complaint to an applicable data protection authority

These rights may vary depending on the laws that apply to you. For example, GDPR provides rights including access, correction, erasure, restriction, portability, objection, and withdrawal of consent.

To make a privacy request, please contact us using the information below.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to our practices, services, or legal requirements.

When we make changes, we will update the Last updated date at the top of this page.

Contact Us

If you have questions about this Privacy Policy or how OceanFolx handles your personal information, please contact us at:

OceanFolx
Email: info@oceanfolx.com
Website: oceanfolx.com